Vale Training Services is required by law to comply with the data protection act 1998 (the1998 ACT), as well as from 25th May 2018 the General Data Protection Regulations (GDPR) and to register with the office for the Information Commissioner. The companies registration number is Z2789315. Vale Training Services is committed to ensuring that every current employee and registered client complies with the act regarding the confidentiality on any personal data held in what ever medium. Vale Training Services are Both a Data Controller and Processor.
Customers have the following right:
When giving information please be a wear of the following:
As soon as we
are contacted by our clients we create a record of their name. We then add information that we collect, including information that they give us at registration and
reservation. We hold general information
about clients, such as their mane, address, telephone number, e mail address,
holding number and date of birth.
Information on courses taken and outcomes is also recorded. Some date
specific to training and exams is destroyed soon after the event. Results are
Vale Training Services will send some information held on clients to outside organisations such as the Learning and Skills council, Sector skills council, DEFRA, Public Health England and regional development agency. Under the data protection act the individual has a right to a copy of the information these bodies hold, but it is the individual’s responsibility to apply for this.
Information of individual’s information about course results and assessment s will be retained by Vale Training Services, and shared with the appropriate bodies and its interested parties.
Information about an individuals health or learning difficulties will be shared with the appropriate trainer, and examining body. This information may also be used for statistical purposes, although individual information will not be released.
committed to the data protection principals of good practice in the handling of
information. All personal information is held in secure and manual files and
we will only transfer data internally on a “need to know basis” for support of
academic and research purposes.
Retention of Data.
Vale Training Services will keep some forms of data longer than others, as mentioned above. It will however be necessary to retain some information indefinably as this is a best practice requirement. The benefit to the client being long term access to information regarding qualifications. Where clients attended EU funded training their information will be kept for 25 year after the end date of the project
Data Controller. The Data will be controlled by Vale Training Services, at its head quarter offices.
Revised July 2020